Blog First Things First Newly Engaged Reception Things To Know Tips & Advice Wedding Day Wedding Planners Wedding Planning

101 Things a Wedding Planner Will Do That You Would Never Know About

So a few of you might or might not know that I was a wedding ceremony planner. It’s why I speak about wedding ceremony planning things all the time. ? I do additionally still coordinate weddings with buddies throughout the year, and one wedding ceremony this past spring was a doozy. There have been SO many things that occurred that as the bride’s wedding ceremony planner, we had to make proper or discover a answer to, and the bride and her household had NO concept. Thank goodness that they had us, as a result of I don’t know what would have occurred in any other case!

In a nutshell, the caterer was caught in visitors because of a stopped highway, they usually not solely had the food, but in addition the reception tables and cocktail hour excessive tops. They ended up being three hours late and arrived a mere 20 minutes prior to friends arriving- and it was solely 20 minutes as a result of that’s how far the church was from the reception website. I used to be in fixed contact with the caterer, and I had every part as ready to go as attainable for once they arrived. I pre-sorted chairs, menus, napkins, and chargers in response to what number of have been to be at every desk, and put markers for the place every table was to go. Once the caterer arrived, I and a couple of other individuals setup a entire reception (minus the top desk that was already setup) in 20 minutes. And nobody had ANY concept. Not even the photographers, or the friends who have been arriving simply as we have been putting finishing touches on the desk. I’m pretty positive the bride and groom still don’t even know.

The aforementioned occasion had me serious about all the issues that a wedding ceremony planner/coordinator do this many couples, mother and father, and friends do not know about. And so, I started a listing of this stuff. And then I requested my wedding ceremony planner associates. The result’s the next record of 101 things that have truly occurred on wedding ceremony days that a wedding ceremony planner has remedied or handled. Do this stuff happen at every wedding ceremony? Thank goodness they undoubtedly don’t. However I’m sharing them because they have happened, and *might* occur, and having a wedding ceremony planner in your aspect to cope with hectic things is a vital ingredient for having a great wedding ceremony!

[Editor’s word: Let me preface this by saying that this stuff aren’t being shared in a “complaining” nature, but an academic, “this could happen to you” nature. The things that a wedding ceremony planner or coordinator will do for his or her couple might easily be in comparison with an instinct. A gut instinct to do no matter it takes to ensure that your needs are carried out and that you’ll have a tremendous wedding ceremony day, regardless of whether or not or not it’s of their job description or record of providers. A wedding ceremony planner/coordinator is superb at drawback solving, they usually do this stuff fortunately and willingly!]

1. Deal with every little thing when the caterer is three hours late and exhibits up 20 minutes prior to friends arriving.

2. Concoct a story to get random relations from the bridal suite so the bride feels extra snug and never overwhelmed by everybody within the room.

3. Grab things the couple/family forgets to buy and/or deliver

four. Plunge bogs once they overflow on the church or venue

5. Degree barrels and tables with mulch, napkins, rocks, and so forth

6. Battle (respectfully) any vendors for what the couple requested as an alternative of claiming it’s “good enough”.

7. Be the one to take the blame in your selections that your loved ones members or friends might not like.

eight. Add gasoline to a generator and begin up stated generator

9. Setup a entire complete reception in 20 minutes

10. Retailer your wedding ceremony cake in a cool location so it doesn’t melt, and convey it out when it’s time to cut it.

11. Make a cake topper.

12. Be sure that the cake is how it’s presupposed to be, and when it’s not, get the baker to fix it…and then repair it themselves too.

13. Cope with a late cake supply that didn’t arrive till through the reception and make it so the bride by no means even knew.

14. Have a fork, knife, plate, and serviette prepared on your cake slicing

15. Have a damp serviette out there during your cake slicing in case you guys determine to smash the cake in your faces.

16. Physically hold a cake up so it might be minimize for pictures earlier than toppling to the ground.

17. Have drinks prepared for you and your wedding ceremony celebration after the ceremony.

18. Lend a automotive to the ceremony musicians.

19. Be sure your photographer will get specific photos- specifically of things which are essential to you.

20. Steam your linens once they’re super wrinkled.

21. Work out an alternate in case you are brief on napkins/flatware/dishes.

22. Re-create centerpieces to make up for ones that didn’t end up or died within the warmth.

23. Go buy more ice/beer/liquor/water/cups/and so forth once they run out.

24. Maintain drunk visitors

25. Operating interference between other distributors and the couple/household and operating interference between the divorced mother and father that hate one another and at the moment are drunk

26. Put your cards in a protected place

27. Transfer your presents to the designated individual’s automotive/room

28. Be sure sparklers get put out properly and don’t mild friends or you on hearth.

29. Put out favors at the end of the evening- and ensure visitors know to take them.

30. Place desk numbers and/or place cards in the suitable places.

31. Be certain that the right number of visitors are at every desk.

32. Make a “rain call” and handle a final minute tent for climate.

33. Serve a dinner buffet because the couple forgot that their catering for their yard wedding ceremony was simply dropped off meals and not a employees of people.

34. Transfer gadgets in order that they gained’t get rained on.

35. When there’s a bizarre, loud, obtrusive noise that’s interrupting the ceremony, go find the supply of the noise (IE, a tire being modified on a big semi truck) and request that it holds off for 30 minutes! Oh, and make that request in Chinese because of Google Translator.

36. Ensure you have your requested/wanted gadgets at your home setting.

37. Find the house owners of lost gadgets reminiscent of jewellery, footwear, cameras, purses, and extra.

38. Maintain your distributors on schedule so you’ll be able to take pleasure in as a lot time dancing as attainable

39. Gather your bridal social gathering for bulletins and particular events through the reception.

40. Inform your distributors when to be ready for toasts and cake chopping in order that they don’t miss it.

41. Sew buttons again on to groomsmen tuxes.

42. Maintain receptacles beneath your gown so you possibly can use the restroom, and then wipe your butt when all you buddies are drunk and you want to pee but your gown is just too tight.

43. Run out in the rain to information vendors to the place they should park throughout a yard wedding ceremony to hide all the automobiles.

44. Run to the grocery store and get the Father-of-the-bride’s date a meal as a result of the bride didn’t tell the caterer she was gluten free.

45. Fix your entire wedding ceremony reception when a tornado-like storm blows by way of and destroys every part when it’s already setup.

46. Security pin your bustle back collectively as a result of it possible WILL fall.

47. Ask visitors to not use iPads or iPhones in the midst of the ceremony aisle (as a result of it is going to damage your pictures).

48. Ensuring limo drivers truly make it to their location as an alternative of getting lost.

49. Establishing chairs (or drying them) on the final moment so the couple can have their ceremony outdoors (when it had beforehand rained).

50. Uncorking all the champagne because the caterer is just too sluggish and it’s five minutes till the toast!

51. Move/fix lights so they may successfully do their job of lighting a location

52. Clear dishes and scrape plates when your caterer didn’t do it so that you don’t get further costs from your rental firm.

53. Clear fallen branches/moss/debris from your ceremony area when a storm has simply rolled by way of

54. Sit for 2 hours pulling glades of grass from between the panels of the dance flooring, because the dance flooring set up was accomplished in a single day and it seemed like mini hedges of grass between all the cracks in the dance flooring.

55. Have back up plans on prime of back up plans in place, and the power to assume on their ft to treatment a state of affairs!

56. Tailor a groom’s shirt when it arrives in the incorrect measurement.

57. Bug your photographer to get you again from portraits so the reception starts on time.

58. Coax drunk groomsmen out of the toilet as a result of they will’t work out tips on how to unlock the stall door.

59. Take apart and rebuild a whole bouquet the bride hates.

60. Create an extra boutonniere(s) when the counts have been inaccurate.

61. Discover a answer whenever you’re brief a rental desk linen (or another rental gadgets).

62. Sew a zipper again into a bridesmaids gown because it broke when getting dressed.

63. Help bridesmaids/bride/MOB get dressed

64. Disguise a wall that fell aside earlier than the reception

65. Discover an officiant backup when your minister starts threatening to not marry the couple.

66. Put out fires (literally- individuals wish to mess with the candles in your tables typically!)

67. Hold things going when the facility goes out.

68. Discover the extension twine that somebody by accident unplugged, inflicting half the lights in a tent to go out.

69. Find and set additional tables throughout cocktail hour when people who didn’t RSVP present up.

70. Sign musicians on when to start out songs throughout ceremony

71. Make an ATM run when the couple forgets to pay distributors

72. Recommend to oldsters of youngsters that they tame their youngsters throughout special events like the Father of the Bride’s toast

73. Maintain copies of particular songs on their phones simply in case a DJ who’s confirmed he has every thing he needs truly doesn’t.

74. Wash blood out of a wedding ceremony gown because the bride began her period and didn’t understand it and bled ALL OVER her gown.

75. Help gather/wrangle household for household pictures after the ceremony.

76. Go purchase $100 in black extension cords when the lighting firm exhibits up with vibrant orange.

77. Mop the ground on arms and knees when an ice bin leaks water onto the ground minutes before friends arrive.

78. Re-fold 150 napkins when the catering employees can’t seem to get it right.

79. Clear the flower woman’s face together with your hand/gown because someone thought it was a good concept to provide her sweet 30 seconds earlier than the ceremony.

80. Bus glassware from cocktail tables and ledges when the employees isn’t keeping up.

81. Battling the caterer to NOT have coffee cups or sugar caddies pre-set on the tables… and eradicating them once they gained’t pay attention.

82. Remove the tip jar that the bartenders snuck out (when the shopper already paid gratuity)

83. Clean up the bridal suite from “getting ready” when housekeeping didn’t come as deliberate and is now gone for the day

84. Embellish the bridal suite and provides the bridesmaids credit

85. Act as an MC when shopper hired a club DJ who wouldn’t make bulletins.

86. Change a dirty diaper.

87. Deliver extras of every thing you stated you’d bring- simply in case you overlook.

88. Clear up your reception at midnight, together with hauling trash cans and trash luggage

89. Deliver you a fairly hanger in your wedding ceremony gown in case you didn’t get one.

90. Clean up damaged glass on the dance flooring when everybody continues to be dancing oblivious to it.

91. Clean up vomit in a rest room so that you simply don’t need to lose your deposit.

92. Drive individuals to the ER/do the Heimlich

93. Decide up dog poop.

94. Collect groomsmen and bridesmaid gum on their hand seconds before sending them down the aisle.

95. Come to the rescue with a particular balm for chaffing when the brides arms are irritated inside thirty minutes of sporting her absolutely beaded robe.

96. Flip lights up, instruct DJ to announce if there’s a Dr in the home, get cold water and iced towel from bar employees, remove bride and groom from the room to keep them from panicking and name 911 when the bride’s nice uncle has a warmth stroke right after the dance flooring opens.

97. “Dispose” of a baby copperhead snake as a result of it was slithering around the lawn the place the visitor tables additionally have been.

98. Minimize and serve the marriage cake when the couple forgets to add on the cake chopping charge with the caterer.

99. Preventing with a wedding ceremony venue 2 hours earlier than a wedding ceremony to persuade them to let a DJ play since they only determined that they not need to permit any amplified music at their venue.

100. Fix a broken heel because the bridesmaid was about to walk down the aisle.

101. Find a fill-in for a vendor who went into labor the day of the wedding.


One can’t help however take a look at this listing and assume “Holy crap”! However wedding ceremony planners will do all of this not solely as a result of it’s their job, but as a result of it’s what they love to do. Serving to brides and grooms having fantastic wedding ceremony days is what they love to do, and so they will do whatever it takes to ensure this happens! Typically occasions, planners are seen as a luxury, however in case you ask me, they need to be the very first vendor that a couple books because they prevent a lot heartache and stress!

So wedding ceremony planners- THANK YOU! Thank you for going above and past for couples all over! And brides and grooms- I extremely encourage you to look into no less than hiring your personal wedding ceremony coordinator… because some of these issues might happen at your personal wedding ceremony, and also you definitely don’t need to need to cope with it your self!


101 Things a Wedding Planner Will Do That You Would Never Know About via TheELD.com

A model of this submit was revealed in June 2015, and has since been up to date and revamped for accuracy.
The following two tabs change content material under.

101 Things a Wedding Planner Will Do That You Would Never Know About via TheELD.com

Lauren Grove is the editor and owner of Every Last Element. A clueless bride-turned-wedding planner, Lauren makes use of her experiences and information to teach and encourage brides everywhere in the world.

101 Things a Wedding Planner Will Do That You Would Never Know About via TheELD.com